General Information 

ESPE Meeting Secretariat


All matters regarding registration, hotel booking, social events, abstract handling, exhibition management and general information are managed by Congrex Sweden AB. Congrex Sweden AB has been appointed official Meeting organiser for this event. The Congrex Group works internationally with offices in Sweden, The Netherlands, United Kingdom and Latin America, offering integrated solutions for the association services industry and corporate and governmental meetings. For more information, please visit: www.congrex.com    

Congrex Sweden AB
Att: ESPE 2012
Franzéngatan 5, 5 tr
P.O. Box 5619
114 86 Stockholm
Sweden

Tel: +46 8 459 66 00
Fax : +46 8 661 91 25
Email: espe2012@congrex.com  

Certificate of Attendance


A Certificate of Attendance will be available for all delegates attending the ESPE 2012 Meeting.

Climate


The climate of Leipzig is often described as continental and is fairly stable throughout the majority of the year. With warm summer weather and reasonable cool winters, Leipzig experiences occasional weather extremes and is as its most appealing between the months of May and September, when clear blue skies and high temperatures are most likely.

Credit card acceptance in Leipzig


Major credit cards are widely accepted in hotels, stores, cafés and restaurants. Be prepared to present a picture ID when using a credit card. 

Currency

The currency in Germany is the EUR. Please visit www.oanda.com for the latest currency rate.

Cancellation or Modification of the Meeting due to Force Majeur


In case of force majeure, ESPE 2012 has the right to alter or cancel the Meeting without prior notice, however a notice of the occurrence shall be given by ESPE 2012 as soon as reasonably possible. Force majeure shall mean any circumstance beyond the reasonable control of ESPE 2012 which prevents or impedes the holding of the Meeting, including, but not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. ESPE 2012 shall not be liable for any direct or indirect, incidental or consequential damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the Meeting. Furthermore, registration fees will not be reimbursed by ESPE 2012. 

Disclaimer / Liability

The Organising Committee and Congrex Sweden AB cannot accept liability for injuries or losses of whatever nature incurred by participants, nor for loss of or damage to their luggage and/or personal belongings. Please check the validity of your own travel insurance. All reasonable endeavours will be made to hold the ESPE 2012 and to present its program as scheduled under circumstances which assure the comfort and safety of all participants. However, neither the ESPE nor its committees, representatives or agents, shall be held liable by any person as a result of the cancellation of the ESPE 2012 or of any of the arrangements, programs or plans connected therewith, or for any injury, damage or inconvenience which may be suffered by any person while travelling to or from, or during such person's presence in Germany in connection with this Meeting. Participants are fully liable for damages caused to third parties and property. All delegates shall have a valid, fully comprehensive third party liability insurance.  
 

Email Centre


An email centre will be situated within the Exhibition hall during the ESPE Meeting. 

Electricity


Electricity in Germany is 230 Volts, alternating at 50 cycles per second. If you travel to Germany with a device that does not accept 230 Volts at 50 Hertz, you will need a voltage converter. Generally most hotels can provide adapters.
 

Exhibition


The ESPE 2012 Meeting includes a commercial exhibition which open on Thursday September 20 at 10:00 and close on Saturday September 22 at 17:30. For detailed information on the exhibition please read the information published under Exhibition and Sponsorship. 

First Aid

First Aid room will be available at the venue.

Italian Agency


The official appointed Italian agency is: 
Nuova Viaggi Pandani Srl
Via G. Fara, 13
20124 Milano
Italy
Tel: +39 02 6694541
Fax: +39 02 99989769
Email: info.congressi@pandani.it 

Leipzig




Leipzig is constantly reinventing itself, yet at the same time it is a city that stands for continuity, the long-term view and reliability. The soul of this city has always been characterised by energy, a creative will and the pride of its citizens. In the 12th century the first trade fairs in the world were held here, at the intersection of Europe’s most important trading routes. In 1409 the Alma Mater Lipsiensis was founded – the second oldest university in Germany. Hospitality and an openness to new ideas are centuries-old traditions here.

For further information regarding Leipzig, please visit www.leipzig.de/int/en/tourist

List of Participants

The list of participants will be available on the website before the meeting starts. Previous years a copy of a list of all registered participants was included in the Meeting bag but in order to be environmentally friendly ESPE saves trees and cut back on printed matters.

Leipzig Map


Click here for a Google map on Leipzig with surroundings.

Meals


Coffee and lunches are included in the registration fee and will be served daily.
 

Meeting logo

 

The 51st Annual Meeting of the European Society for Paediatric Endocrinology will be held in Leipzig, Germany. Leipzig is an old city in the eastern part of Germany. The University of Leipzig celebrated its 600th anniversary in 2009. Our ESPE 2012 logo shows the trade mark of the University City House (on the left) which was designed to resemble the silhouette of an opened book. This was meant to refer to the tradition of the city as a university site, as well as to remind us of the long standing history of Leipzig book printing. Leipzig is also a city of music; the silhouette of the St. Thomas church stands as a reminder of Johann Sebastian Bach and his performances in that particular church during more than a quarter of a century. Felix Mendelsohn Bartoldy was also a renowned composer who lived in Leipzig. To the right, the old city hall is depicted. It is Germany's largest remaining Renaissance building and well worth a visit.  

Language


The official language of the ESPE 2012 Meeting is English. No simultaneous translation will be provided. 

Passport, Visa and Letter of Invitation


EU citizens must either present a passport or an ID card valid for the duration of the stay in order to enter Germany for tourist visits of up to three months. Citizens of other countries must have a valid passport. Some non-EU citizens are required to produce a visa. Please contact your travel agent or the nearest German diplomatic post for further information. Please note that we cannot enter into correspondence with the German Authorities on your behalf and invitation letter does not imply any financial liability on our part. For more information, please go to: http://www.traveldocs.com/de/vr.htm 

Individuals requiring an official letter of invitation in order to obtain a visa and authorisation to attend the meeting should click the link below and fill out the form. 
 Click here to download, fill out and print an official letter of invitation. If you do not have Adobe Reader you can download it from www.adobe.com
 

Photography


In accordance with the policy of the ESPE, it is strictly forbidden to take photographs during sessions. 

Press


Fully accredited members of the Press are invited to attend the ESPE 2012 Meeting. Registration as an accredited press member is complimentary, to apply, send an email to espe2012.registration@congrex.com with the following information:

* A photography of your valid Press ID
* Name and address of the journal you are working for
* The reason for attending ESPE 2012

The ESPE Meeting Secretariat will reply to your press application within 5 working days. Please note that industry staff and their communication agents are not eligible for press registration.
Online registration is not available.
 

Smoking Policy


In accordance with the policy of ESPE, this is a non-smoking event. 

Social Media Policy

The European Society of Paediatrics and Endocrinology welcome the use of social media at the meeting. To ensure that the needs of all parties are met, we ask that delegates using social media comply with the following policy.

Policy

  • We ask that all writers attending ESPE 2012 gain approval from a speaker/poster presenter prior to quoting or publishing that individual’s scientific results on the internet or through other forms of media.  This policy applies to both professional writers/journalists and to non-journalists blogging about the conference or otherwise sharing information amongst a group of individuals.
  • Please refrain from taking photos of any session/poster without prior consent of the conference organisers.
  • All delegates are respectfully asked to refrain from communicating using mobile devices whilst lectures are in progress.
If tweeting about ESPE 2011, we ask that you use the hashtag #espe2012 to allow interested parties to follow the feed of tweets about this meeting. If you have any queries, please contact espe2012@congrex.com  

 

Telephones


Mobile telephones have to be switched off during sessions. 

Tipping

In restaurants and hotels, taxis or for other services, tipping is customary if you are pleased with the service. Approx. 10% of the bill is a good guideline.

Tourist Information


For further information about Leipzig, please see: www.leipzig.de/int/en/tourist
 

Travel Insurance


A travel insurance policy to cover theft, loss and medical problems is recommended. The ESPE Meeting Secretariat will not be held liable for illness, accidents or thefts suffered by Participants or Accompanying Persons during the meeting or their stay in the Germany before or after the meeting.